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Vendor
Contract - Please Read and Don't Forget to Submit
at the Bottom
Brides of Texas &
All Representatives = FIRST PARTY
Vendor Personnel & All Representatives = SECOND PARTY
1. CONTRACT FOR EXHIBIT SPACE: Sharing or subletting of booth space is not permitted.
SECOND PARTY failing to occupy space is not relieved of the obligation to pay
the full rental price to FIRST PARTY.
2. OCCUPANCY OF SPACE: Set-up must be completed by 11:30am;
evacuation of personnel and materials completed by 5:30pm - day of show.
3. CANCELLATION: (a) SECOND Party’s CANCELLATION AND REFUND: In the event SECOND
PARTY wishes to cancel its exhibit booth space, SECOND PARTY will immediately
notify FIRST PARTY. If FIRST PARTY receives such notification on or before a
month (30 days) prior to show, FIRST PARTY will refund all amounts received from
SECOND PARTY. Notification up to 2 weeks( 14 days) prior to show, 75% of all
amounts will be refunded. After 2 weeks (14 days) prior, SECOND PARTY will be
responsible for payment in full of the Rental Fee. (b) Cancellation by FIRST
PARTY, and Forfeiture: In the event of any of the following: (1) SECOND PARTY
fails to pay the Rental Fee when due; (ii) Exhibitor fails to comply with any of
its obligations set forth, FIRST PARTY will have the right to automatically
cancel all of the SECOND Party’s reserved exhibit booth space; Exhibitors will
forfeit to FIRST PARTY any and all deposits and payments made to FIRST PARTY for
said space. The exhibit booth space reserved for SECOND PARTY will be deemed
returned to FIRST PARTY for use as it sees fit.
4. CASUALTY: In the event a Show is canceled, delayed, or relocated, in
whole or in part, as the result of a riot, strike, civil disorder, act of God,
or any other cause whatsoever which is beyond the control of FIRST PARTY, SECOND
PARTY will continue to be responsible for full payment of the Rental Fee due
with the understanding that the event will be presented at a later date.
5. EXHIBITOR’S REPRESENTATIVES: Each Exhibitor organization must name one person
to be its official representative, with authorization to enter into such service
contract necessary for the installation and removal of exhibits and the
provision of services, for which the SECOND PARTY will be responsible. All
personnel working in the exhibit are required to be registered with FIRST PARTY.
FIRST PARTY retains the right to eliminate any objectionable exhibits, persons,
advertisement, souvenirs, or any other feature that will impair the standards of
FIRST PARTY. Direct sales from booths will be permitted with prior
approval from FIRST PARTY. Exhibitors participating in the bridal fashion show
will receive one pass for each model to enter the show without charge. All
others will be charged full price.
All
Exhibitors are asked to contribute Door Prizes.
Models & Exhibiters are not eligible for Door Prizes.
6.
SPACE & POSTING RESTRICTIONS: Exhibits must stay confined to the exact space
allocated. Circulars, publications, advertising matter, and any kinds of
promotional give "a ways" may be distributed only within table spaces. No tall or
over-sized backdrops are allowed on the main floor in the middle. Booths with
large or tall backdrops and/or banners will be on the edge of the exhibition
area, with no vendor behind them. Nothing will be posted, tacked, nailed,
screwed, or otherwise attached to columns, walls, floors, or other parts of the
buildings or furniture. Signs, rails, etc. will not be permitted to intrude into
or over aisles. All exhibitors will assume responsibility for and hold FIRST
PARTY harmless and defend it against any said damages to the facility. No
microphones or loud speakers and only low music that will not disturb or disrupt
any other exhibitor is permitted in booths. If there is a complaint about noise,
the party in question will comply. NO candles or open flames are permitted.
7. INDEMNIFICATION
& RELEASE: SECOND PARTY will pay all costs and expenses
arising from, and hereby expressly releases FIRST PARTY from, any and all
liability for any injury, damage or loss to any person or property which may
arise from SECOND PARTY’s rental and occupation of exhibit booth space at the
Bridal Show. SECOND PARTY further agrees to indemnify and hold and save FIRST
PARTY harmless from any loss or damage arising out of or in connection
therewith, including without limitation, any damage or defacement of the exhibit
booth, surrounding area of other Exhibition premises caused by any act or
omission of SECOND PARTY, its employees, agents or guests in which case SECOND
PARTY will pay to FIRST PARTY that amount required to repair, replace, or
restore to original condition the damaged or defaced item or premises. SECOND
PARTY will, at its own cost and expense, obtain all necessary insurance coverage
to enable it to meet its foregoing obligations. SECOND PARTY further releases
and discharges FIRST PARTY from any and all liability for any loss, injury, or
damage to persons or property that SECOND PARTY may sustain while participating
in the Bridal Show.
8. REFUNDS
& GUARANTEES: The First Party reserves the rights to decide on the
merits of all refunds. There are no Guaranties on show attendance. First party
will do everything they feel is reasonable to promote all events. Second party
is entitled to their agreed upon space, tables and chairs and opportunity to
engage attendees the day of the event.
9. AMENDMENTS:
FIRST PARTY reserves the right to make such changes, amendments
and/or additions to these rules and regulations as it deems necessary. First
party will notice second in a timely matter of changes.
10. YOUR COMPANY NAME
will be used as space is available in all advertising,
including newspaper, television, radio, and internet. Your company name and
contact information will be listed in the event program, on event signage and on
the website when possible.
11. ELECTRICITY & BANNERS/SIGNS: If SECOND PARTY requires electricity for their
exhibit area, they are to purchase power directly from Brides of Texas. All
electrical equipment must be approved and special arrangements must be made with
Mary M Galloway of Brides of Texas Bridal Show for electrical hookups.
Arrangements to hang or post any and all banners & signs will be made between SECOND
PARTY and Mary M Galloway of Brides of Texas Bridal Show.
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